CAMPUS PROFILE - GLOSSARY

November 2023

1900/1925 FTE Women Employees
The total FTE/percent FTE of women employees on all funds by appointing department as of October 15.

1950/1975 Underrepresented FTE
The total FTE/percent FTE of employees on all funds by appointing department, who self-identify as a member of an underrepresented minority groups (American Indian & Alaskan Native, Native Hawaiian & Pacific Islander, African American, and Hispanic/Latino). In 2010-11, we also included all persons who identify with more than one racial group. From 2011-12 on, we included multi-racial employees only if one of the races they selected was one of the underrepresented groups above. U.S. citizens and permanent residents only are counted in the numerator; all employees regardless of citizenship are counted in the denominator.

Jobs are categorized into employee groups using the following rules, based on the employee's E-class and P-class on active jobs in Banner:

Academic Staff
All jobs where the job employee class starts with "A" or "B" or "P" (faculty and other academics, academic professionals, and post docs).

Academic Staff =
Tenure System Faculty + Postdoc Res Assoc + Specialized Faculty + Academic Professionals

Tenure System Faculty
In Banner, persons (not jobs) have Tenured/Tenure Track status. However, only non-zero percent jobs are counted in each category by home department.* A tenured faculty member who has a zero-percent appointment in a teaching department and a percent-time appointment such as director or department head in a non-teaching unit will be counted (for headcount) in whichever department is the person's home department. Thus, an administrator whose home department is different from the appointment department will be counted in the home department, not the appointment department. Includes regular, library, and cooperative extension faculty.

*A very small number of tenure-system faculty have unusual appointment structures, with a zero-percent appointment in the official home department and a non-zero appointment in another teaching department, which would ordinarily result in the home department being assigned here to the percent-time appointment. In such cases, the home department may request that an individual faculty member be reassigned to the desired unit.

For Fall, 2006: we reported all tenure-system faculty based on their tenure status on the PEAFACT form in Banner, plus all jobs where the first character of pclass is "A" (tenure-system faculty) and the third character of pclass is "A", "B' or "C" (rank of professor, associate professor, assistant professor), and no rank status modifier (e.g. "Visiting", "Emeritus", "Clinical","Research", or "Adjunct"), regardless of the tenure status found for the person.

Starting Fall, 2010, we corrected the algorithm for tenure-system faculty slightly to eliminate any retiree rehires who previously held a tenure-system appointment. A few of these, mostly emeritus faculty, were counted incorrectly as tenure-system faculty instead of Other Academics in years prior to 2010-11.

Starting Fall, 2011, we also check that any person who appears to be tenured based on P-class also still has an active (non-expired) tenure-system contract.

Please note: a small number of persons (under 100) marked as tenured but not holding any ranked appointment (e.g. Deans) are included in Tenure System Faculty but not under any of the individual ranks. These are listed as "Other Tenure System".

The major ranks within Tenure System Faculty are:

Rank	Fall,2004 and beyond	Pre-Banner (Prior to Fall, 2004)
Professors	Character 3 of P-class is A	The job rank code must be BB
Associate Professors	Character 3 of P-class is B	The job rank code must be BC
Assistant Professors	Character 3 of P-class is C	The job rank code must be BD
Other tenure system	All persons holding tenure at the university but who have no FTE in any of the ranks. Most of these are administrators such as deans, directors, chancellor, vice chancellor, president, etc.	None

Note:

Specialized Faculty
Specialized Faculty includes titles such as research, teaching, or clinical faculty, lecturer or instructor with any rank or status modifier.
Beginning Fall 2017, Specialized Faculty are broken down into categories included in Provost Communication #25: Employment Guidelines for Specialized Faculty Holding Non-Tenure System Positions.
Pre-Banner (Prior to Fall 2004): All other persons in employee group A with a rank code beginning with R. Includes lecturers, instructors, research and teaching associates, visiting scholars, artists in residence, aviation education specialists, assistant and associate heads and chairs, ranked faculty with tenure code=W or T.

Visiting Faculty
Pre-Banner (Prior to Fall 2004): All jobs with tenure code of T, N, or W and rank of DB, DC, DD (visiting professor, visiting associate professor, visiting assistant professor). Regular, library, and cooperative extension faculty included.

Fall 2004 to Fall 2017, all tenure-system ranks with p-classes ending in 'F'. Other titles with this modifier (e.g., Visiting Instructor) were included in Specialized Faculty and classified as "OTH FAC" in the drilldown.

Starting Fall 2017, all ranks and titles with p-classes ending in 'F' are included within Specialized Faculty, instead of being broken out as a standalone category.

Postdoctoral Research Assoc
Fall 2004 to Fall 2007, these employees should have been in E-classes starting with "A"; however, some were incorrectly coded in E-classes starting with "P" (postdoctoral fellows) instead. From 2008 on, these employees are in E-classes starting with 'P'. All jobs with a p-class starting with "B" and having a "K" or "U" in the third position.

Pre-Banner (Prior to Fall, 2004): All jobs with rank code of BG or DG. Note that postdoctoral fellows have FTE=0, so they are not counted here.

Academic Professional
Jobs for academic employees in e-class A or B with p-classes greater than "E" who are not flagged as tenure-system.
Academic professionals are broken down into two subgroups as of 2011-12:

Administrative Professional	Academic Professionals in a job exempted from Civil Service as "other principal administrative employees of each institution and agency as determined by the Merit Board" (Section 36e(3) of the Civil Service Statutes). These employees will be in a job with a a PAPE (Principal Administrative Position Exemption) not equal to 49997.
Other Professionals	Academic Professionals considered to be members of "the teaching, research and extension faculties of each institution...", exempted under Section 36e(4) of the Civil Service Statutes. These employees all have a PAPE of 49997.

All assistants
Non-zero percent time jobs with e-class starting with "G" and third character of the p-class is "S" (Graduate Appointment). Excludes undergraduate assistants, or trainees and interns with zero percent appointments.
Pre-Banner (Prior to Fall, 2004): Non-zero jobs for persons in employee group = G. Includes undergrad assistants, interns and residents with non-zero percent appointments. Teaching Assistants (TA), Research Assistants (RA), and Graduate Assistants (GA) are listed separately. Teaching Assistants include both regular TAs and Teaching Assistants Required; Graduate assistants include regular graduate assistants and pre-professional graduate assistants.

Civil Service staff
In October 2018, the State Universities Civil Service System revised the criteria for administrative positions that can be exempted from the civil service system. Beginning in 2018, certain positions started being reclassified from administrative to civil service. This has contributed to increases in civil service employee counts, and decreases in academic professionals.
Jobs of persons with staff jobs covered by the Civil Service system. E-classes starting with C, D, or E with percent time greater than 0.
Starting with the 2010-11 data collection, Civil Service employees are broken down into EEO Skill Groups as follows:

• Skilled Craft Workers
• Service/Maintenance Workers
• Professional Civil Service
• Technical/Paraprofessional Workers

1700/1735 Headcount Women Employees
The number of women employees with a non-zero job active on October 15. Headcounts are by the employee's home department, not appointing department, and may vary significantly from the FTE by appointing department for that reason. All counts based on gender are done in the same manner as described above for counts of all employees.

1800/1875 Underrepresented Headcounts
The percent of headcount and headcount of employees who self-identify as a member of an underrepresented minority groups (American Indian & Alaskan Native, Native Hawaiian & Pacific Islander, African American, and Hispanic/Latino). In 2010-11, we also included all persons who identify with more than one racial group. From 2011-12 on, we included multi-racial employees only if one of the races they selected was one of the underrepresented groups above. U.S. citizens and permanent residents only are counted in the numerator; all employees regardless of citizenship are counted in the denominator. Headcounts are by the employee's home department, not appointing department, and may vary significantly from the FTE by appointing department for that reason. All counts based on racial/ethnic groups are done in the same manner as described above for counts of all employees.

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